BUSY … but not productive!

Time Management MatrixHave you ever felt as though you have done a lot of work, but are not making real progress?

Laura Vanderkam contributed an article to CBSMoneyWatch entitled, 6 Things That Feel Productive, But Aren’t. She said that while driving home one day, she realized that she felt busy, but had not checked off much from her to-do list. She felt that she had made the mistake of misinterpreting being busy for actually getting things done.

Here is her list of activities from the original article that masquerade as productivity:

  1. The pursuit of Inbox Zero. Your inbox isn’t your to-do list. Obviously, we all have to check it at times, but if you spend time processing and filing all emails — rather than focusing on the ones that matter, and doing the actual substance of your job — that represents a big opportunity cost.
  2. Meetings called just to share information. Unless something changed in the world, it’s not clear what the point really was.
  3. Reading articles online. Often, we’re doing this because we’re taking a break, but looking at the screen makes us feel (or at least look) like we’re doing something productive. Go walk around the office, get some water, or get some fresh air instead.
  4. Morning cleaning rituals. This is a new one to make my list, because it never occurred to me that normal people would feel compelled to vacuum every morning in that already crazed time between waking up and getting to work. But apparently it happens. Sure, the house eventually needs to be cleaned, but it will just get dirty again, and you’ll never get that time back.
  5. Pointless perfectionism. A reader wrote me the other day of a colleague who spent a lot of time fiddling with the appearance of slides for internal meetings. Why stay up late adjusting the font when it means you’ll be tired for the actual presentation?
  6. Failing to acknowledge you’re stuck. If you can’t solve a problem with the information in front of you, it doesn’t help to keep staring at the same information. Go work on something else — or go home and do something productive like exercise or hang out with your family.

Related Articles5 Email Time Savers That Increase Productivity   and  SIX Ways to Create More Time

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James E. McClain is the author of Successful Career Development: A Game Plan, the book upon which some of our training programs are based. He has over 30 years' experience as a corporate HR executive, small business owner with ongoing experience in career development and as a college instructor. His educational background includes a B.S. and Masters degrees Education and Certification in Financial Planning. Our promise is that "you can pay more for training but you can not buy better training." The mission is to deliver the most effective and cost effective training and development programs.

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